CSSF FAQ – SUBMISSION OF CLOSING DOCUMENTS AND FINANCIAL INFORMATION BY INVESTMENT FUND MANAGERS – FAQ

The CSSF has updated its FAQ on the submission of closing documents and financial information by investment funds. The FAQ provides detailed guidance on the procedures for electronic transmission of documents to the CSSF using a secure infrastructure. It outlines the specific documents to be submitted based on the manager’s authorization, the required format, nomenclature, and deadlines for submission. The document also specifies the principles to be followed in providing financial information, including adherence to usual accounting principles and specific requirements for reporting on investments in related entities. Additionally, it details the nomenclature to be used for naming the submitted documents, including the entity type, entity number, compartment number, type of shares number, reference year, month, day, language code, and document code.
The CSSF reminds that Circular CSSF 19/708 clarifies the procedures for the electronic transmission of specific documents to the CSSF using a secure infrastructure accepted by the CSSF. The annex to Circular CSSF 19/708 lists the documents that must be transmitted exclusively by electronic means. The present circular applies to various types of IFMs, including management companies subject to the UCITS law and alternative investment fund managers authorized under the AIFM law. The circular also specifies the documents that must be transmitted exclusively by electronic means, and the required nomenclature. The submitter is responsible for the content and format of the documents submitted. Of note, the CSSF no longer requires paper versions of the documents.
The present circular reiterates that Circulars CSSF 15/633 and 10/467 provide guidance on the financial information that must be provided quarterly by IFMs and their branches, as well as the manner in which this information must be electronically transmitted to the CSSF. Those circulars apply to AIFMs, Chapter 15 ManCos, Chapter 16 – (125-1) ManCos, and Chapter 16 – (125-2) ManCos. The CSSF reminds that the closing documents to be transmitted are listed in point 3 of Annex 2 of Circular CSSF 18/698. The transmission method for the management letter, self-assessment questionnaire, and separate report is indicated in Circular CSSF 21/789.
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On 30 November 2023, the CSSF updated the present FAQ by amending Question B1 and B2.
Concerning Question B1 „What financial information must be provided and what are the
deadlines?“, the last line the the table was deleted.
In relation to Question B2 „What are the general principles to follow?“, this line was added in front of the answer, quote:
„For guidance on how to complete the template (G2.1), please refer to the following
link on the CSSF’s website: CSSF guidelines on the IFM reporting – G2.“